Everhour + Asana
Sync Time Tracking and Project Management with Everhour + Asana
Connect Everhour and Asana to keep project timelines, budgets, and task data in sync — no manual updates required.
Why integrate Everhour and Asana?
Everhour and Asana are a natural pairing for teams that need to manage work and measure the time it takes to complete it. Asana handles project planning, task assignments, and milestone tracking, while Everhour adds granular time tracking and budget visibility on top of that structure. Together, they give project managers and finance teams a complete picture of how effort translates into outcomes.
Automate & integrate Everhour & Asana
Use case
Auto-Create Everhour Projects from New Asana Projects
Whenever a new project is created in Asana, automatically provision a matching project in Everhour with the same name, budget, and team members. Time tracking is ready to go the moment work begins, with no lag between project kickoff and cost visibility.
Use case
Sync Asana Task Completions with Everhour Time Summaries
When an Asana task is marked complete, automatically pull the associated Everhour time log and attach a summary as a task comment or custom field update. Project managers get instant visibility into how long each deliverable actually took, right inside Asana.
Use case
Trigger Budget Alerts When Everhour Hours Approach Asana Project Limits
Monitor Everhour budget consumption continuously and trigger a notification or Asana task when a project hits a defined threshold — say, 75% or 90% of allocated hours. Teams can course-correct before overruns happen rather than discovering the problem after the fact.
Use case
Log Daily Time Reports as Asana Project Status Updates
Each day or week, automatically compile Everhour time reports for active projects and post a summarized update to the corresponding Asana project's status feed. Stakeholders stay current on hours logged without project managers having to pull and share reports manually.
Use case
Sync New Asana Tasks to Everhour for Individual Time Tracking
When a new task is added to a tracked Asana project, automatically create the corresponding task entry in Everhour so team members can log time against it immediately. Every discrete unit of work gets a time-tracking counterpart without any manual intervention.
Use case
Generate Weekly Utilization Reports from Everhour and Surface Them in Asana
At the end of each week, automatically pull team utilization data from Everhour and create or update a dedicated Asana task or project with a structured utilization summary. Resource managers can quickly identify overloaded or underutilized team members and rebalance assignments accordingly.
Use case
Sync Asana Assignee Changes to Everhour Team Member Assignments
When a task is reassigned in Asana, automatically update the corresponding Everhour entry to reflect the new assignee. Time tracking ownership stays accurate and hours don't end up logged against the wrong team member.
Get started with Everhour & Asana integration today
Everhour & Asana Challenges
What challenges are there when working with Everhour & Asana and how will using Tray.ai help?
Challenge
Keeping Task IDs Consistent Across Both Platforms
Asana and Everhour use different internal identifiers for tasks and projects, making it hard to reliably map records between systems — especially when tasks are renamed, duplicated, or moved between projects.
How Tray.ai Can Help:
Tray.ai's data mapping tools let you store and reference Asana task IDs alongside Everhour identifiers using persistent data stores, so lookups stay accurate even as records change across both platforms.
Challenge
Handling Retroactive Time Entry Updates
Team members often edit or delete Everhour time entries after the fact, which can leave Asana task comments or status updates showing outdated totals if the integration only captures the initial log event.
How Tray.ai Can Help:
Tray.ai workflows can re-query Everhour on a schedule and overwrite or append updated totals to Asana, so data flowing into Asana always reflects the current state rather than a historical snapshot.
Challenge
Filtering Projects That Should and Should Not Sync
Not every Asana project needs Everhour tracking. Internal meetings, admin tasks, or template projects may need to be excluded, and blanket sync logic can pollute Everhour with irrelevant entries.
How Tray.ai Can Help:
Tray.ai's conditional logic and filter steps let you define precise rules — such as checking for a specific Asana custom field value or project tag — to determine which projects trigger Everhour actions and which get skipped.
Challenge
Managing API Rate Limits During High-Volume Syncs
Organizations with large teams and many concurrent projects can hit Everhour or Asana API rate limits when syncing time data in bulk, particularly during end-of-week reporting runs or project closeouts.
How Tray.ai Can Help:
Tray.ai handles rate limiting through built-in retry logic, request throttling, and queue management — so bulk sync workflows complete reliably without triggering API errors or dropping data.
Challenge
Ensuring Accuracy When Team Members Work Across Multiple Projects
When someone logs time in Everhour across several concurrent Asana projects, associating the correct hours with the right project and task gets complicated fast, especially if naming conventions are inconsistent.
How Tray.ai Can Help:
Tray.ai lets you build validation steps that cross-reference Everhour project and task names against Asana records, flagging mismatches for review and applying normalization rules to enforce consistent naming before data is written.
Start using our pre-built Everhour & Asana templates today
Start from scratch or use one of our pre-built Everhour & Asana templates to quickly solve your most common use cases.
Everhour & Asana Templates
Find pre-built Everhour & Asana solutions for common use cases
Template
New Asana Project → Create Everhour Project with Budget
Automatically creates a matching Everhour project — complete with budget limits and team member access — every time a new project is added in Asana, so cost tracking is ready from day one.
Steps:
- Trigger fires when a new project is created in Asana
- Extract project name, description, team members, and any custom field budget values from the Asana payload
- Create a corresponding project in Everhour with matched name, assigned members, and budget threshold
Connectors Used: Asana, Everhour
Template
Completed Asana Task → Append Everhour Time Log as Task Comment
When an Asana task is marked complete, fetches the accumulated time log from Everhour and posts a formatted time summary as a comment on the completed task for immediate reference.
Steps:
- Trigger fires when a task status changes to completed in Asana
- Query Everhour API for all time entries associated with that task ID
- Format the total and breakdown of hours and post as a comment on the Asana task
Connectors Used: Asana, Everhour
Template
Daily Everhour Time Report → Asana Project Status Update
Runs on a scheduled daily or weekly basis to pull Everhour time summaries per project and write a formatted status update to the matching Asana project, keeping all stakeholders informed automatically.
Steps:
- Scheduled trigger fires at the end of each business day or week
- Fetch time report data from Everhour grouped by project and team member
- Locate the matching Asana project and post a structured status update with hours logged, budget consumed, and remaining capacity
Connectors Used: Everhour, Asana
Template
Everhour Budget Threshold Reached → Create Asana Alert Task
Monitors Everhour project budgets and automatically creates a high-priority Asana task assigned to the project lead whenever a project crosses a defined budget consumption percentage.
Steps:
- Scheduled trigger polls Everhour projects at regular intervals to check budget consumption percentages
- Evaluate whether any project has crossed the defined alert threshold (e.g., 75% or 90% of budget used)
- Create a high-priority task in the corresponding Asana project with budget details and assign it to the designated project lead
Connectors Used: Everhour, Asana
Template
New Asana Task in Tracked Project → Create Everhour Task Entry
Whenever a task is added to a designated Asana project, automatically mirrors it in Everhour so team members can begin logging time immediately without any manual setup.
Steps:
- Trigger fires when a new task is added to a monitored Asana project
- Extract task ID, name, assignee, and due date from the Asana event payload
- Create the corresponding task entry in Everhour linked to the correct project and assignee
Connectors Used: Asana, Everhour
Template
Weekly Everhour Utilization Summary → Asana Team Capacity Task
Every week, compiles team utilization data from Everhour and creates or updates a structured Asana task summarizing capacity and workload distribution so resource managers can act on the data immediately.
Steps:
- Scheduled trigger fires at the end of each week
- Retrieve per-member utilization and hours-logged data from Everhour for the past seven days
- Create or update a designated Asana task with a formatted utilization table, flagging any team members above or below target capacity
Connectors Used: Everhour, Asana