OneLogin + BambooHR
Automate Employee Lifecycle Management by Integrating OneLogin with BambooHR
Keep identity and access management in sync with your HR system of record — automatically.
Why integrate OneLogin and BambooHR?
OneLogin controls who has access to what. BambooHR tracks everything about your people from hire to retirement. When these two systems don't talk to each other, IT and HR teams spend hours manually provisioning accounts, updating roles, and revoking access when employees leave. Integrating OneLogin with BambooHR through tray.ai automates the entire employee lifecycle — reducing risk, saving time, and making sure every team member has exactly the right access from day one.
Automate & integrate OneLogin & BambooHR
Use case
Automated New Employee Provisioning
When a new hire record is created in BambooHR, tray.ai automatically creates a corresponding OneLogin user account, assigns the appropriate role-based access groups, and activates the relevant app integrations. The new employee has everything they need before their first day — no IT ticket required.
Use case
Instant Offboarding and Access Revocation
When an employee's termination date is reached or their status goes inactive in BambooHR, tray.ai immediately suspends or deletes their OneLogin account and removes access to all connected applications. This closes the security gap that typically exists between an employee's last day and IT action.
Use case
Role and Department Change Access Updates
When an employee is promoted, transfers to a new department, or changes roles in BambooHR, tray.ai automatically updates their OneLogin profile, adjusts their group memberships, and modifies their application access. This prevents both over-provisioning and under-provisioning as employees move around the organization.
Use case
Employee Directory Synchronization
OneLogin user profiles stay continuously updated with the latest employee data from BambooHR — job title, manager, phone number, office location, department. Directory information surfaced through OneLogin-connected apps like Slack, Microsoft 365, and Salesforce always reflects what HR actually has on record.
Use case
Compliance-Ready Audit Trail Generation
Every provisioning and deprovisioning event triggered by a BambooHR change gets automatically logged to a centralized system, creating a timestamped audit trail that links HR actions to OneLogin account changes. This is exactly what SOC 2, ISO 27001, and similar frameworks ask for when they want evidence of access controls.
Use case
Manager and Approval Workflow Automation
When a new manager relationship is established in BambooHR, tray.ai can automatically update OneLogin group hierarchies and notify the new manager about direct reports who need access reviewed. Approval workflows stay accurate, and managers actually have visibility into the tools their team is using.
Use case
Scheduled Access Review Reporting
Periodically pull active employee lists from BambooHR and cross-reference them with active OneLogin user accounts to catch discrepancies — accounts for employees who are no longer active, or employees missing required application access. Reports go automatically to IT and HR stakeholders for action.
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OneLogin & BambooHR Challenges
What challenges are there when working with OneLogin & BambooHR and how will using Tray.ai help?
Challenge
Keeping User Attributes Mapped Consistently Between Systems
BambooHR and OneLogin use different data models and field naming conventions. Reliably mapping HR attributes — cost center, employment type, custom fields — to the correct OneLogin profile attributes without custom development is harder than it sounds.
How Tray.ai Can Help:
tray.ai's visual data mapper and flexible transformation logic let teams define precise field mappings between BambooHR and OneLogin without writing code. Custom BambooHR fields can be mapped to OneLogin custom attributes and updated as schemas change, keeping data accurate and consistent.
Challenge
Handling Timing Gaps in Offboarding Workflows
Deprovisioning delays are one of the most common identity management security risks. If termination events in BambooHR aren't immediately propagated to OneLogin, former employees may retain access to sensitive applications for hours or days after their departure.
How Tray.ai Can Help:
tray.ai supports both real-time webhook triggers and scheduled polling for BambooHR events, so termination status changes are detected almost instantly. Automated workflows then fire deprovisioning actions in OneLogin right away, shrinking the window of unauthorized access to seconds.
Challenge
Managing Conditional Access Logic for Diverse Employee Types
Most organizations have multiple employee types — full-time staff, contractors, part-time workers, interns — each requiring different levels of access in OneLogin. Building logic that correctly provisions each type from BambooHR data gets complicated fast and is error-prone at scale.
How Tray.ai Can Help:
tray.ai's conditional branching and decision logic let teams build provisioning rules based on any combination of BambooHR fields — employment type, department, location. Each branch triggers distinct OneLogin group assignments, so every employee type gets precisely the access they should.
Challenge
Maintaining Sync Reliability During API Rate Limits and Downtime
Both OneLogin and BambooHR APIs impose rate limits, and any interruption in connectivity or API availability can cause provisioning events to be missed or duplicated, leaving user states inconsistent across the two platforms.
How Tray.ai Can Help:
tray.ai's built-in retry logic, error handling, and workflow state management make sure failed API calls are automatically retried and provisioning events are never silently dropped. Teams get alerts when errors occur, and execution logs give full visibility into every workflow run.
Challenge
Supporting Compliance Audit Requirements Without Manual Logging
Demonstrating compliance with SOC 2, ISO 27001, or similar frameworks means showing detailed records of who had access to what and when it was granted or revoked. Maintaining those logs manually alongside BambooHR and OneLogin is time-consuming and leaves room for gaps.
How Tray.ai Can Help:
tray.ai automatically writes structured audit log entries to a designated data store, Google Sheet, or SIEM platform every time a provisioning or deprovisioning event occurs. Each log captures the triggering HR event, the timestamp, the action taken in OneLogin, and the operator identity — a complete, auditable paper trail with no manual effort.
Start using our pre-built OneLogin & BambooHR templates today
Start from scratch or use one of our pre-built OneLogin & BambooHR templates to quickly solve your most common use cases.
OneLogin & BambooHR Templates
Find pre-built OneLogin & BambooHR solutions for common use cases
Template
New Hire Provisioning: BambooHR to OneLogin
Automatically creates a new OneLogin user account and assigns role-based app access whenever a new employee record is added in BambooHR, using department and job title fields to determine the correct access groups.
Steps:
- Trigger on new employee record creation in BambooHR
- Extract department, job title, location, and personal details from the BambooHR payload
- Create a new user in OneLogin with mapped profile attributes
- Assign the user to the appropriate OneLogin role and application groups based on department logic
- Send a confirmation notification to IT and HR with the provisioned account details
Connectors Used: BambooHR, OneLogin
Template
Employee Termination: BambooHR Status to OneLogin Deprovisioning
Monitors BambooHR for termination events or status changes to inactive, then immediately suspends or deletes the corresponding OneLogin account and logs the action for audit purposes.
Steps:
- Poll BambooHR or trigger on webhook for employee status change to terminated or inactive
- Look up the corresponding OneLogin user by employee email or ID
- Suspend or delete the OneLogin user account and revoke all application access
- Log the deprovisioning event with timestamp to a designated audit log or Slack channel
Connectors Used: BambooHR, OneLogin
Template
Employee Profile Sync: BambooHR Updates to OneLogin
Runs on a scheduled or event-driven basis to push updated employee profile fields from BambooHR — such as title, department, manager, and phone number — into the corresponding OneLogin user record.
Steps:
- Trigger on a scheduled interval or BambooHR field-change event
- Fetch updated employee records from BambooHR using the changed-since parameter
- Map BambooHR fields to OneLogin custom attributes and standard profile fields
- Update the OneLogin user record via the OneLogin API
Connectors Used: BambooHR, OneLogin
Template
Department Transfer: Role and Access Update Workflow
When an employee's department or job title changes in BambooHR, this template automatically updates their OneLogin group memberships, removes old role-based access, and grants new access appropriate to their updated position.
Steps:
- Detect a department or job title change event in BambooHR
- Retrieve the employee's current OneLogin group memberships
- Remove the user from groups associated with their previous role
- Assign the user to groups aligned with their new department or title
- Notify the employee's new manager of the access changes made
Connectors Used: BambooHR, OneLogin
Template
Orphaned Account Detection and Remediation Report
Periodically compares active user accounts in OneLogin against active employee records in BambooHR to surface orphaned or mismatched accounts, then generates a report for IT review and optional auto-remediation.
Steps:
- Fetch all active employee records from BambooHR
- Fetch all active user accounts from OneLogin
- Compare both lists to identify accounts in OneLogin with no matching active BambooHR employee
- Compile discrepancy report and send to designated IT distribution list or Slack channel
- Optionally trigger automatic suspension of identified orphaned accounts
Connectors Used: BambooHR, OneLogin
Template
New Manager Notification and Access Review Trigger
When a manager relationship is updated in BambooHR, this template notifies the new manager by email or Slack and creates an access review task for their direct reports in the connected ITSM or ticketing system.
Steps:
- Trigger on a manager field change event in BambooHR
- Look up the new manager's details and direct reports from BambooHR
- Fetch OneLogin application access details for each affected direct report
- Send a notification to the new manager summarizing their team's current access
- Create an access review task in the configured ticketing or ITSM system
Connectors Used: BambooHR, OneLogin