Toggl + Asana
Connect Toggl and Asana to Put Time Tracking and Project Management in the Same Place
Automatically sync time entries, tasks, and project data between Toggl and Asana so your team spends less time updating tools and more time doing actual work.
Why integrate Toggl and Asana?
Toggl and Asana are two of the most popular tools on project-driven teams — Asana keeps work organized and accountable, while Toggl captures exactly how long that work takes. Together they give teams a complete picture of project health, but without an integration they're isolated silos that require constant manual upkeep. Connecting Toggl and Asana through tray.ai eliminates duplicate data entry, keeps time logs tied to the right tasks, and gives managers real-time visibility into both delivery progress and resource utilization.
Automate & integrate Toggl & Asana
Use case
Auto-Create Toggl Projects from New Asana Projects
Every time a new project is created in Asana, tray.ai automatically provisions a matching project in Toggl with the same name, client, and team members. Time tracking is ready from day one without any manual setup. Teams no longer have to remember to configure Toggl before work begins.
Use case
Log Time Entries Against Specific Asana Tasks
When a time entry is created or completed in Toggl with a matching task reference, tray.ai posts that time log as a comment or updates a custom field on the corresponding Asana task. Project managers get instant visibility into effort without leaving Asana, and hour tracking stays tied directly to deliverables.
Use case
Update Asana Task Status When Time Tracking Stops
When a team member stops a Toggl timer on a specific task, tray.ai moves the associated Asana task to 'In Review' or 'Complete.' Asana boards stay current without manual status changes, so project managers always know what's been worked on and what's ready for review.
Use case
Send Weekly Time Summary Reports to Asana Projects
Every week, tray.ai pulls aggregated time tracking data from Toggl and posts a formatted summary as an Asana project status update or task comment. Stakeholders get a clear view of hours logged by project, team member, or task category without anyone exporting spreadsheets. Reporting becomes automatic and consistent across every project.
Use case
Create Toggl Time Entries from Asana Task Assignments
When a task in Asana is assigned to a team member and moved to 'In Progress,' tray.ai creates a corresponding time entry placeholder or project tag in Toggl so the assignee can start tracking immediately. Fewer hours slip through the cracks at the end of the week.
Use case
Sync Asana Task Completion to Archive Toggl Entries
When an Asana task is marked complete, tray.ai triggers a check in Toggl to verify a time entry exists for that task and flags any missing logs for review. If time was logged, the integration tags the Toggl entry as finalized and archived. That closes the loop between task delivery and billable hour documentation.
Use case
Alert Team Members in Asana When Time Budgets Are Exceeded
tray.ai monitors Toggl for projects or tasks approaching or exceeding their estimated time budgets and automatically creates a flagged task or comment in the relevant Asana project to notify the team. Project managers can act before a project goes over budget instead of finding out after the fact.
Get started with Toggl & Asana integration today
Toggl & Asana Challenges
What challenges are there when working with Toggl & Asana and how will using Tray.ai help?
Challenge
Keeping Project Names and IDs in Sync Across Both Platforms
Toggl and Asana use completely different internal identifiers and naming conventions, making it hard to reliably match a time entry in Toggl to the correct task or project in Asana without a consistent mapping layer.
How Tray.ai Can Help:
tray.ai maintains a dynamic lookup table that maps Asana project and task IDs to their Toggl counterparts, automatically updating whenever new projects or tasks are created so every record is correctly associated.
Challenge
Handling Team Member Identity Across Both Tools
Team members often have different email addresses, usernames, or account structures in Toggl and Asana, which causes user-matching failures when trying to attribute time entries to the correct Asana task assignee.
How Tray.ai Can Help:
tray.ai's user mapping logic normalizes identities across both platforms using email addresses as the common key, with fallback rules that route unmatched entries to a designated admin for review rather than failing silently.
Challenge
Avoiding Duplicate Time Entries on Repeated Triggers
Webhook-based triggers in Asana can fire multiple times for the same status change event, risking duplicate Toggl entries or repeated comment posts that clutter project feeds.
How Tray.ai Can Help:
tray.ai applies idempotency checks using event IDs and timestamps to detect and discard duplicate trigger events before any action is taken, so each workflow runs exactly once per real change.
Challenge
Managing Toggl API Rate Limits During High-Volume Syncs
Weekly reporting automations or bulk project syncs can involve hundreds of Toggl API calls in a short window, which risks hitting Toggl's rate limits and causing sync failures or incomplete data transfers.
How Tray.ai Can Help:
tray.ai automatically throttles API requests using built-in rate limit handling, queuing calls and adding retry logic with exponential backoff so bulk operations complete reliably without manual intervention or API errors.
Challenge
Keeping Time Budget Data Accurate as Asana Tasks Are Edited
When Asana tasks are renamed, reassigned, or moved between projects, historical Toggl time entries may no longer correctly reference the updated task structure, leading to misattributed hours in budget reports.
How Tray.ai Can Help:
tray.ai listens for Asana task update events and propagates relevant changes to Toggl tags, descriptions, and project assignments in real time, keeping historical and ongoing time entries correctly linked to the right task.
Start using our pre-built Toggl & Asana templates today
Start from scratch or use one of our pre-built Toggl & Asana templates to quickly solve your most common use cases.
Toggl & Asana Templates
Find pre-built Toggl & Asana solutions for common use cases
Template
New Asana Project → Create Matching Toggl Project
Automatically creates a new project in Toggl with the same name and details whenever a new project is created in Asana, keeping both tools in sync from the start of every engagement.
Steps:
- Trigger: A new project is created in Asana
- tray.ai maps the Asana project name, client, and team data
- Action: Create a matching project in Toggl with the mapped fields
Connectors Used: Asana, Toggl
Template
Toggl Time Entry Completed → Post Hours to Asana Task
When a time entry is completed in Toggl, tray.ai looks up the related Asana task and posts the duration, description, and team member name as a comment, keeping time data visible inside Asana.
Steps:
- Trigger: A time entry is stopped or completed in Toggl
- tray.ai extracts task reference, duration, and user from the Toggl entry
- Action: Post a formatted time log comment on the matching Asana task
Connectors Used: Toggl, Asana
Template
Weekly Toggl Summary → Asana Project Status Update
On a weekly schedule, tray.ai pulls all time entries from Toggl grouped by project and posts a formatted hours summary as an Asana project status update so stakeholders always have current utilization data.
Steps:
- Trigger: Scheduled weekly automation runs every Monday morning
- tray.ai queries Toggl for all time entries logged in the previous week grouped by project
- Action: Post a formatted time summary as a status update on each corresponding Asana project
Connectors Used: Toggl, Asana
Template
Asana Task Moved to In Progress → Start Toggl Timer
When an Asana task is moved to an 'In Progress' section or column, tray.ai automatically starts a Toggl timer for the assigned team member, removing the need to manually initiate time tracking.
Steps:
- Trigger: An Asana task is moved to the 'In Progress' section
- tray.ai identifies the assigned team member and maps them to their Toggl user account
- Action: Start a new Toggl timer linked to the task name and project
Connectors Used: Asana, Toggl
Template
Toggl Budget Threshold Exceeded → Create Asana Alert Task
Monitors Toggl project time totals and automatically creates a high-priority alert task in the corresponding Asana project whenever logged hours exceed a defined percentage of the estimated budget.
Steps:
- Trigger: Toggl reports that a project has exceeded 80% of its time budget
- tray.ai calculates remaining hours and formats an alert message
- Action: Create a high-priority task in the linked Asana project notifying the project manager
Connectors Used: Toggl, Asana
Template
Asana Task Completed → Validate and Tag Toggl Time Entry
When a task is marked complete in Asana, tray.ai checks Toggl to confirm a time entry exists for that task, tags it as finalized, and flags any tasks with missing time logs for follow-up.
Steps:
- Trigger: An Asana task is marked as complete
- tray.ai searches Toggl for time entries referencing the completed task
- Action: Tag matched entries as finalized in Toggl, or create a follow-up task in Asana if no time entry is found
Connectors Used: Asana, Toggl